Procurement Policies and Procedures

These Procurement Policies have been reviewed and approved by the Rockefeller University Administration and the National Association of Educational Procurement (NAEP).

1. General Statement of Policy
2. Nature of Procurement Transactions
3. Procurement Requirements
   1. Preferential use of the centralized purchasing system
   2. Purchasing approvals and the approval hierarchy
   3. University purchasing system for University business only
   4. Avoidance of unnecessary or duplicate items and excessive shipping costs
   5. Solicitations of bids and quotations
   6. Standing purchase orders and blanket purchase orders
   7. Minority and small business sources of supplies and services
   8. Instrument/equipment procurement
   9. Vendor/contractor reliability
   10. Evaluation of price or cost analysis
   11. Procurements Made with Federal Fnds
   12. Documentation for Purchases over $10,000
   13. Contracts
   14. Contracts/subcontracts using Federal funds
   15. Proposed sole-source contracts less than $10,000 chargeable to Federal grants
   16. Prepayments and deposits
4. Purchasing Procedures
5. Controlled, Restricted and Permit Only Materials
6. Returns
7. Repairs
8. Two-Way and Three-Way Matches
9. Use of Oracle iProcurement

Click Here to View/Print this document as a PDF.

Related Policies

• Code of Conduct
• Computer Orders for Personal Use
• Conflict of Interest Policy Governing Procurement
• Controlled Substances Policy
• Developing Requests for Proposals, Requests for Quotations and Solicitation Bids
• Policy on Reporting Possible Violations of the Code of Conduct
• Purchasing Responsibilities
• Shipping Hazardous Materials
• Terms and Conditions Applicable to Purchase Orders or Agreements Involving Federal Government Funds
• Purchase Order Terms and Conditions