Registration and Orientation
All new arrivals should contact the office of Immigration and Academic Appointments in Human Resources to make an appointment to complete registration within three days of their intended appointment start date. All new appointees will be asked to complete or provide some or all of the following forms:
- Academic Appointments Registration Form
- Intellectual Property Policy
- Benefits Waiver Form
- I-9 Employment Eligibility Form
- Proof of highest degree (may be a letter from the University registrar)
- Relevant Tax Forms
- Safety Training Information Statement
- Self-identification Form
- Direct Deposit Form
University I.D. Cards
Information on obtaining a University I.D. will also be provided at this time. University Identification (ID) Cards are issued by the office of Campus Security, Room 102 in the Nurse's Residence, on Tuesdays from 10:00 - 11:00 a.m. and Thursdays from 2:00 - 3:00 p.m.
Applying for a U.S. Social Security Number
Everyone who is employed in the U.S. must have a Social Security card. If you do not have one, you must apply for one as soon as possible.
The nearest Social Security office is located at 755 Second Avenue, 3rd Floor (between 40th and 41st Street). Office hours are Monday through Friday from 9:00 a.m. to 4:00 p.m. except on holidays when the office is closed. The telephone number is (212) 599-4710 or 1-(800)-772-1213.
You must appear in person to apply for a card and you must bring with you (1) your passport, (2) your I-94 card, and (3) your DS-2019 (if J), I-20 ID form (if F) or I-797 (if H) form, and a letter from your employer certifying your employment. This letter will be provided to you at registration. Bring photocopies with you of your I-94 card and respective visa form. DO NOT leave your passport or any original visa documents at the Social Security office.
Once you have filed your application, your card will be sent to you in 6 to 8 weeks. It is very important to send Immigration and Academic Appointments (Box 80) a photocopy of your card when you receive it.
New appointees will be given a Human Resources Employee Handbook which includes important information on University policies.
At registration, individuals will be scheduled to attend an orientation. Orientation is held every other Wednesday at 9:30 a.m. in Founders Hall, Room 504. Attendees should first come to the Human Resources Office in Founders Hall, Room 103.
At orientation information on benefits, campus services, University policies, and visa regulations, among other things, will be covered in detail. Everyone is asked to bring the Human Resource Employee Handbook to the orientation session.
Benefits note: new hires have 31 days from their start date to complete and submit medical insurance enrollment forms.