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Materials Management

Announcements

Holiday Requisitioning/Delivery Schedule 2016-2017

To:      The Rockefeller University Community

From: Chris Keogh,

Director of Materials Management & Chief Procurement Officer (CPO)

Re:     Holiday Requisitioning/Delivery Schedule 2016-2017

Date:  12/02/2016

Please be advised of the following schedule of deliveries for the Rockefeller University in anticipation of the week that the University shall be closed in observance of the

Holidays (Monday, December 26, 2016 through Monday, January 02, 2017):

       To ensure delivery (depending on vendor availability of  the item (s) to be ordered) by Wednesday, December 21, 2016, requisitions for items from external vendors must be submitted and approved in Oracle iProcurement no later than 5:00 pm, Monday, December 19, 2016.  To check on order status, please email: purchasing@rockefeller.edu

       Storeroom requisitions must be submitted in iProcurement no later than 5:00 P.M. on Wednesday, December 21, 2016 for guaranteed pick up by Friday, December 23, 2016.

       The last delivery of gases from TW Smith before the holiday break is on Friday, December 23, 2016. The last delivery of gases from GTS Welco (Praxair) before the holiday break will be Friday, December 23, 2016.  There will be no TW Smith/ Welco gas cylinder deliveries from December 26, 2016 through January 01, 2017.  Please bring all empty liquid Nitrogen and compressed gas cylinders to Receiving by Friday December 16, 2016, for retrieval by TW Smith, and GTS Welco before the holiday break.  Regular deliveries will resume on Tuesday, January 03, 2017.

Regarding Requisitions for liquid Nitrogen from T.W. Smith:

To ensure timely processing of University orders for liquid Nitrogen by T.W. Smith in advance of the holiday break, please order only the amount that your department will require during the holiday break. Ordering large quantities of liquid Nitrogen is discouraged for safety concerns and given that these tanks vent product over time, this would not be a cost-effective means of procurement of this type of product in large quantities.  Additional stock tanks of liquid Nitrogen will be on hand for use during the holiday break.

Please note that any T.W. Smith requisition submitted during the remainder of the month of December will be subject to review against the current department inventory already on campus within Receiving, and if the exact items on the requisition are already awaiting retrieval from Receiving from previous Purchase Orders (PO#’s), the end user on the requisition will be contacted by the Purchasing Agent to retrieve the liquid Nitrogen tank from Receiving and the requisition will NOT be placed with T.W. Smith.

Please make every effort to bring all empty tanks (liquid Nitrogen and any compressed gas tanks) to Receiving by Friday December 16, 2016 to ensure adequate gas product from the vendor as these empty tanks are needed by the vendor to fill the University liquid Nitrogen and compressed gas orders.  

       There will be no dry ice order deliveries December 26, 2016 through January 02, 2017.  The last dry ice delivery before the holiday break will be Friday, December 23, 2016.  Regular dry ice order deliveries will resume on Wednesday, January 04, 2017.  Should there be a requirement for additional dry ice during the week the University is closed, please complete the following  the dry ice order form:

(http://formspolicies.rockefeller.edu/getfile.php?type=Form&file=MM_dry_ice_p df) which must be submitted by 5:00 P.M. on Wednesday, December 14, 2016.   The dry ice is available only for laboratories that have placed orders for dry ice.  Please be certain to sign for your dry ice orders with the Receiving personnel.   

       Radioisotope processing and delivery by LS&EH will be suspended from Monday, December 26, 2016, through Monday, January 02, 2017. For delivery of radioisotopes by Friday, December 23, 2016, requisitions must be submitted in HP Assist no later than 12:00 pm (noon), Wednesday, December 21, 2016. Regular radioisotope ordering will resume on Tuesday, January 03, 2016.

       Please note the following animal order delivery notice as per the Comparative Bioscience Center (CBC):

During the RU holiday recess, the Comparative Bioscience Center (CBC) will not be submitting animal order PO’s to vendors or receiving any animal deliveries. The grids below indicate the deadlines for animal order submissions.  Please also note that the delivery dates are subject to vendor approval and availability.

 

To Receive Animal Orders Before The Holiday Recess

Vendor

iProcurment Requisition Deadline

Emergency Orders* iProcurement Deadline

Final Delivery Date Before Recess

Charles River

3pm, Wednesday 12/14/16

12pm, Friday 12/16/16

Tuesday, 12/20/16

Taconic

3pm, Wednesday 12/14/16

12pm, Friday 12/16/16

Tuesday, 12/20/16

Jackson Labs

3pm, Wednesday  12/14/16

12pm, Friday 12/16/16

Wednesday, 12/21/16

Harlan

3pm, Wednesday 12/14/16

12pm, Friday 12/16/16

Wednesday, 12/21/16

*Emergency orders are subject to an additional $42 fee.

 

To Receive Animal Orders The First Week of January 2017

Vendor

iProcurment Requisition Final Deadline

Post Recess Receiving

Charles River

4pm, Tuesday 12/20/16

Tuesday, 01/03/17

Taconic

4pm, Tuesday 12/20/16

Tuesday, 01/03/17

Jackson Labs

4pm, Tuesday 12/20/16

Wednesday, 01/04/17

Harlan

4pm, Tuesday 12/20/16

Wednesday, 01/04/17

**Any requisitions received after Tuesday 12/20/16 at 4pm will be delivered the week of 01/09/17.**

 

       The Mailroom will be closed on Monday, December 26, 2016 and

       Monday, January 02, 2017 (the legally observed holiday dates; there will be no

US Mail service on these dates).  The Mailroom will operate a Saturday schedule (8:00 -11:00 A.M.) on Saturday, December 24, 2016, and Tuesday, December 27, 2016 through Saturday, December 31, 2016 and will resume regular operations on Tuesday, January 03, 2017. Please pick up all parcels (including all perishable packages) from the Mailroom no later than 10:45 A.M. during the holiday week.   As a reminder, please do not have personal holiday packages shipped to the University Mailroom.  The University Mailroom is for University business purposes and will only accept packages for those residents who use the University address as their residential address (The University President and the Graduate Students).

Happy Holidays to all.

Chris Keogh, Director of Materials Management & Chief Procurement Officer Ext. 8199

 

 

Dec 2, 2016 by keoghc