Holiday Delivery Schedule 2014

To:      The Rockefeller University Community

From: Chris Keogh,

Director of Materials Management & Chief Procurement Officer (CPO)

Re:     Holiday Delivery Schedule 2014

Date:  12/01/2014

Please be advised of the following schedule of deliveries for the Rockefeller University in anticipation of the week that the University shall be closed in observance of the

Holidays (Thursday, December 25, 2014 through Friday, January 02, 2015):

      To ensure delivery (depending on vendor availability of  the item (s) to be ordered) by Tuesday, December 23, 2014, requisitions for items from external vendors must be submitted and approved in Oracle iProcurement no later than 5:00 P.M. on  Thursday, December 18, 2014.  To check on order status, please email:

      Storeroom requisitions must be submitted in iProcurement no later than 5:00  P.M. on Monday, December 22, 2014 for guaranteed pick up by Wednesday, December 24, 2014.

      The last delivery of gases from TW Smith before the holiday break is on Tuesday, December 23, 2014. The last delivery of gases from Welco (Praxair) before the holiday break will be Tuesday, December 23, 2014.  There will be no TW Smith/ Welco gas cylinder deliveries from December 24, 2014 through January 02, 2015.  Please bring all empty liquid Nitrogen and compressed gas cylinders to Receiving by Tuesday December 16, 2014, for retrieval by TW Smith, and GTS Welco before the holiday break.  Regular deliveries will resume on Monday, January 05, 2015.

Regarding Requisitions for liquid Nitrogen from T.W. Smith:

To ensure timely processing of University orders for liquid Nitrogen by T.W. Smith in advance of the holiday break, please order only the amount that your department will require during the holiday break. Ordering large quantities of liquid Nitrogen is discouraged for safety concerns and given that these tanksvent product over time. This would not be a cost-effective means of procurement of this type of product in large quantities.  Additional stock tanks of liquid Nitrogen will be on hand for use during the holiday break.

Please note that any T.W. Smith requisition submitted during the remainder of the month of December will be subject to review against the current department inventory already on campus within Receiving, and if the exact items on the requisition are already awaiting retrieval from Receiving from previous Purchase Orders (PO#’s), the end user on the requisition will be contacted by the Purchasing Agent to retrieve the liquid Nitrogen tank from Receiving and the requisition will NOT be placed with T.W. Smith.

Please make every effort to bring all empty tanks (liquid Nitrogen and any compressed gas tanks) to Receiving by Tuesday, December 16, 2014 to ensure adequate gas product from the vendor as these empty tanks are needed by the vendor to fill the University liquid Nitrogen and compressed gas orders.

      There will be no dry ice deliveries December 24, 2014 through January 02, 2015.  The last dry ice delivery before the holiday break will be Wednesday, December 24, 2014.  Regular dry ice deliveries will resume on Monday, January 05, 2015.  If additional dry ice is needed during the week the University is closed, the dry ice order form:

( df)  must be submitted by 5:00 P.M. on Monday, December 15, 2014.

      Radioisotope processing and delivery by LS&EH will be suspended from Thursday, December 25, 2014, through Friday, January 02, 2015. For delivery of radioisotopes on Wednesday, December 24, 2014, requisitions must be submitted in HP Assist no later than 12:00 pm (noon), Tuesday, December 23, 2014. Regular radioisotope ordering will resume on Monday, January 05, 2015.

      Please note the following animal order delivery notice as per the Comparative Bioscience Center(CBC):

The Comparative Bioscience Center (CBC) will not be submitting animal orders to vendors or receiving animal deliveries during the holiday recess. In preparation for the recess, please note the following animal ordering and delivery schedule as per the CBC:


 Animal order requisitions must be submitted via Oracle iProcurement no later than 3: 00 P.M. on Wednesday, December 17, 2014 though emergency orders (subject to vendor approval and availability) will be accepted through 12:00 P.M. on Friday December 19, 2014.  The last animal deliveries prior to the recess will be received on Tuesday, December 23, 2014 (for Charles River and Taconic) and Wednesday, December 24, 2014 (for Jackson Laboratories).  Please note that Harlan will not be delivering during the week of 12/22/14 at all, so the order and delivery cut off deadline is earlier. Requisitions for Harlan must be submitted no later than Wednesday 12/10/14 at 3:00 P.M. (emergency orders, subject to vendor approval and availability, will be accepted through Thursday 12/11/14 at 3:00 P.M.) for delivery on Wednesday 12/17/14.


Both animal ordering and the animal delivery schedule will resume as normal the week of Monday January 05, 2015.



iProcurment Requisition Deadline

Emergency Orders iProcurement Deadline

Final Delivery Date Before Recess


3:00 P.M.- Wednesday 12/10/14

3:00 P.M.- Thursday 12/11/14

Wednesday, 12/17/14

Charles River

3:00 P.M.- Wednesday 12/17/14

12:00 P.M-Friday 12/19/14

Tuesday, 12/23/14


3:00 P.M.- Wednesday 12/17/14

12:00 P.M-Friday 12/19/14

Tuesday, 12/23/14

Jackson Labs

3:00 P.M.- Wednesday  12/17/14

12:00 P.M-Friday 12/19/14

Wednesday, 12/24/14



     The Mailroom will be closed on Thursday, December 25, 2014 and

      Thursday, January 01, 2015 (the legally observed holiday dates; there will be no

US Mail service on these dates).  The Mailroom will operate a Saturday schedule (8:00 -11:00 A.M.) on Friday, December 26, 2014, Saturday December 27, 2014 and Monday, December 29, 2014 through Wednesday, December 31, 2014 and on Friday, January 02, 2015 and the regular Saturday service on 01/03/15. Please pick up all parcels (including all perishable packages) from the Mailroom no later than 10:45 A.M. during the holiday week.   As a reminder, please do not have personal holiday packages shipped to the University Mailroom.  The University Mailroom is for University business purposes and will only accept packages for those residents who use the University address as their residential address (The University President and the Graduate Students).

Happy Holidays to all.


Chris Keogh, Director of Materials Management & Chief Procurement Officer Ext. 8199


Dec 2, 2014 by keoghc