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Procurement Policies and Procedures

Vendor/contractor reliability

The University will contract with reliable vendors/contractors who are capable of providing goods and services in a consistent, timely, and cost-effective manner. In judging vendor/contractor reliability, the following factors should be taken into account:

Vendor Requirements:

End users are advised to report any vendor-related issue or potential vendor-related issues to the Director of Materials Management & CPO for immediate review and investigation. Any end user that is contacted by a vendor or feels that a vendor is attempting to engage in any pressure tactics or other unethical/unprofessional practices to obtain immediate business or convince the end user they must buy any goods or services (e.g., printer/copier toners and copier service, etc), must notify the Director of Materials Management & CPO. Under no circumstances should any solicitation for the obtainment of goods and services from a vendor be transacted under any direct or indirect pressure from the vendor. All procurement transactions on behalf of University business must be executed by the University Centralized Procurement Department (e.g., verbal approvals, end user name approvals, email or fax written approvals to obtain and purchase items from a vendor in which the vendor stated the end user must or needs to obtain such commodities, etc., are not an allowable form of procurement).