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Procurement Policies and Procedures

Documentation for Purchases over $10,000

A minimum of three competitive bids is required for all capital/infrastructure construction and or renovation projects, preventative maintenance projects, business/administrative project with a projected total cost of $10,000 or more and for any capital equipment purchase over $10,000. [Note that any piece of equipment with a purchase price of $5,000 or above is considered a fixed asset and must be documented and tracked as such. At least one quotation must be obtained for equipment purchases of $5000-10,000.]

Please note that the purchase of any equipment with University funds that already exists within the inventory of a University Resource Center is strictly prohibited and is not an allowable expense.

When soliciting bids/contracts/quotations, employees should

Additional information regarding and guidance for soliciting bids/contracts/quotations is available; see the section on "Soliciting bids and quotations," and the Purchasing Policy, Developing Requests for Proposals, Requests for Quotations and Solicitation Bids.

The Purchasing Department maintains records for capital purchases over $10,000 to document the following: